Managing Absence/Attendance with Absence Recording Software

Tackling absence remains one of the most difficult and costly problems for UK businesses to overcome.

High levels of employee absence incur hidden costs on productivity, on quality of service or product and even client satisfaction and loyalty. Not to mention the impact of absence on employees in terms of increased workloads and pressure on remaining staff as well as on morale and staff retention.

To counter absenteeism businesses are increasingly monitoring workers absence patterns. Not only are the duration of the absences monitored but the amount of days accumulated and the days of the week involved. Often a pattern emerges in terms of taking Mondays or Fridays off to make a longer weekend. You can also monitor leave taken for parental leave, employee dissatisfaction, stress, training.

Dealing effectively with employee absence calls for continuous and coordinated effort by HR, line managers and supervisors with regards to absence monitoring, recording and absence interviews.



At TeamSpirit we recognise the administrative burden involved in monitoring and managing absence within your business and have therefore developed absence recording functionality within our TeamSpirit HR module. The software allows many different types of absence information to be recorded, collated and analysed, making it simple for HR staff to report and respond should individual absence levels become unacceptable.

Although there are many ways in which absence can measured, TeamSpirit can monitor the Frequency Rate, which identifies the average number of absence spells per employee, and Bradford Factor calculation which identifies persistent short term absence for individuals by measuring the number of spells of absence and the number of days of absence.

Should your organisation prefer to delegate responsibility for absence to individual line managers or supervisors then TeamSpirit’s Self-Service and Manager Access modules, which can be accessed over a web browser, would provide the perfect solution. Not only can managers monitor employee absence and plan for replacement resources within their department but they can accept, authorise or decline requests for holiday and additional training.

With regards to absence monitoring TeamSpirit allows you to track absences using customisable reason codes and allows you to view employee long-term absences. Employers can also perform absence interviews with employees and record the results within TeamSpirit.

Absence Recording Software - Contact us now for more information and to request a quotation.