16 January 2006
HR News - TeamSpirit Delivers Next Generation Employee Self-Service
TeamSpirit Software Limited will be launching the latest version of its Employee Self-Service module at Softworld on 21st and 22nd February. New functionality includes expenses entry and approval and the handling of multi-currency expense payments, plus some additional features to the holiday requests function.
The expenses option within TeamSpirit Self-Service offers an intuitive menu structure by displaying different menus according to whether the user is an originator, an approver or both. Companies using the system to process its expense claims will benefit from having access to up to three levels of approval.
When selecting the expense entry option, the employee will see previous entries split into three types; existing records that have not yet been approved and can be edited, records in progress which have already reached at least the first level of approval and rejected records which can be edited and resubmitted for approval.
Each expense screen contains up to five different expense tabs to cover a variety of expense items, for
| example travel, entertainment and foreign expenses. Once the appropriate tab and expense code has been selected the fields displayed relate directly to that particular expense code simplifying entry for the user and minimising potential errors. Using the example of foreign expenses, the user will be displayed with fields containing the chosen currency, exchange rate (which can be set as a default) and a further field that automatically calculates the expense payment. Multiple currencies can be handled on one tab using a drop down list or separate tabs. (See Fig. 1)
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(Fig.1)
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Expenses can be entered and approved in batches. When the batch is saved an email is automatically sent to notify the first approver and at each stage thereafter. Approvers can view a list of expenses requiring their approval and check and approve or reject each item with an added comment. Rejections are sent back one level to the previous approver or the originator. Once approved at the final level, information can be automatically transferred to TeamSpirit Payroll.
New functionality has also been added to the existing holiday requests function. The way in which a user can enter a request for holiday has been simplified with the use of pop-up calendars.
In addition, employees are now able to delete a previously entered holiday request before the approval process has commenced. Once deleted an email will be sent to the approver notifying them that the request has now been cancelled.
Functionality for approvers has also been enhanced and they can now view a composite calendar
(Fig.2) |
displaying the cumulative effect of holiday requests for their department. By hovering over a selected date on the calendar the approver can see when other team members are on holiday allowing them to make an informed decision to authorise holiday or not. As well as displaying the holiday for employees, the calendar also displays the approvers own holiday commitments to be taken into account when approving their employee’s requests. (See Fig. 2).
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These new features are part of the on-going development of the TeamSpirit System. Additional functionality to be added later this year includes training course requests and self-certification.
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